Committee of Whole and Council meetings are held on the second and fourth Monday of each month, with the exception of holidays. Committee of Whole is a committee consisting of all members of Council that recommends an item for approval by Council. The item still requires Council's final approval, which typically takes place at the next Council meeting held in two weeks’ time. Visit www.SaugeenShores.ca/Meetings to see all meeting dates, agendas, minutes and webcasts.


Committee of Whole Meeting

2020 Year End Financial Report

This report summarizes the unaudited corporate financial results for 2020. The purpose was to inform Council of the overall results and to gain Council approval for all reserve transfers that were made during the fiscal year. This approval is required prior to the final issuance of our 2020 year-end financial statements.

The unaudited operating results show a surplus of $774,064 which has been transferred to our Tax Stabilization Reserve ($320,939) and Future Capital Projects Reserve ($453,125). After that transfer, the Tax Stabilization Reserve balance at year end totals $639,122. As per the Town’s current Reserve Policy, the maximum amount held in the Tax Stabilization Reserve would be $344,851. Staff have added an additional $294,271 to reflect the amount that needs to be withdrawn from the reserve as per the 2021 Budget.

Recommended for Approval by Council

2020 Financial Statements

Municipalities are required to prepare consolidated Financial Statements on an annual basis in accordance with generally accepted accounting principles for local government. This report introduces the 2020 Annual Audited Financial Statements for acceptance by Council.

Recommended for Approval by Council

Traffic By-law Update

Implementing the recommendations from the Transportation Master Plan (TMP) requires updates to the Traffic Bylaw. These recommendations include changes to stop controls and speed limits, predominately. Resident requests for reviews of intersections and speed limits were also evaluated with the new policies and subsequent recommendations for changes are within this report. Changes to the Highway Traffic Act also necessitate changes to the By-law.

Recommended for Approval by Council

Parking By-law Update

The Parking By-law regulates all the parking requirements within the Town of Saugeen Shores. Updates to the By-law are required from time to time.

Recommended for Approval by Council

Oversize Load/Moving Permits Policy

The purpose of this Policy is to regulate oversized loads within Saugeen Shores.

Recommended for Approval by Council

Return to In-Person Meetings

In anticipation of the Province moving out of Step 3 of Reopening Ontario, this report considers the option to move to in-person meetings and seeks Council’s input into the timing and method of returning to in-person meetings.

Range Light Update

The Range Light located on the North Pier in Southampton is scheduled to have repair work completed this fall. Damage occurred to the structure due to strong winds when water levels were considerably higher and require repair to ensure prolonged life of the structure.

Lamont Sports Park Update

The Lamont Sports Park construction of four ball diamonds is progressing nicely. There are a number of elements that have been included with the Phase 1 construction which will assist in the advancement of future phases. Phase 1 is anticipated to be completed by December 2021, with league play commencing 2023.

To learn more, view the Committee of Whole meeting agenda


Council Meeting

2020 Budget and Employee Recognition Policy

Committee of Whole recommended that Council approve the 2022 Budget Plan and Timetable Report and that Tuesday, November 30 and Tuesday, December 7 be reserved to receive the 2022 Operating and Capital Budgets.

It was also recommended that the Employee Recognition Policy be approved.

Carried

North Shore Road and Trail Construction Award

The North Shore Road and Trail reconstruction is planned to start this fall, with a successful tender that came in under budget. Staff look to have the project start in September and be completed in December. The design was prepared by a Consultant and will extend the slope into the water to maintain a three meter trail along side the road. This trail is expected to be repaved under a separate contract in 2022. Funding is through a grant with the Provincial and Federal governments.

Carried

Bicycle Friendly Community Ad-Hoc Committee

The Striking Committee recommended that Council approve the Terms of Reference for the Bicycle Friendly Community Ad-Hoc Committee.

Carried

To learn more, view the Council meeting agenda.