Committee of Whole and Council meetings are held on the second and fourth Monday of each month, with the exception of holidays. Committee of Whole is a committee consisting of all members of Council that recommends an item for approval by Council. The item still requires Council's final approval, which typically takes place at the next Council meeting held in two weeks’ time. Visit www.SaugeenShores.ca/Meetings to see all meeting dates, agendas, minutes and webcasts.


Committee of Whole Meeting

Filling Vacant Office of Southampton Ward Councillor

Councillor John Rich resigned from the office of Southampton Ward Councillor effective September 7, 2021. A report to declare the office vacant was included on the September 13 Council Meeting Agenda.

Within 60 days after declaring the office vacant, Council shall either fill the vacancy by appointment or pass a by-law requiring a by-election.

If a by-election is held, the Municipal Elections Act requires it to be conducted “as far as possible” in the same way as the regular election. In this situation, a by-election would be conducted using internet and telephone voting for the Southampton Ward electors only.

Due to the cost, time and resources required to hold a by-election, it was recommended the vacancy be filled by appointment.

This report considers three options:

Option 1: to fill the vacancy by appointing a candidate from the 2018 election, or

Option 2: to fill the vacancy by appointing an eligible elector through an accountable and transparent process, or

Option 3: to fill the vacancy by appointing through By-election.

Recommended for Approval by Council

Flag Policy

The Flag Policy provides a guideline for the etiquette of raising flags and half-masting flags that are flown on municipal property. The policy will apply to all properties, except the Saugeen Shores Police Service.

Recommended for Approval by Council

Declare Land Surplus to Town’s Needs – Adjacent to 232 Railway Street

The report requested Council’s approval to commence the process to stop up and close; and declare land surplus to the Town’s needs. The subject lands include two parcels of land:

  1. The triangle portion of land that forms part of the Highway 21 Connecting Link between Peel Street and Adelaide Street abutting the south boundary of 232 Railway Street; and
  2. The Lane that abuts the easterly boundary of the triangle parcel of land and 232 Railway Street.

Recommended for Approval by Council

Housing Reserve Fund

Staff recommended the Housing Reserve Fund be formally established and designated as a Discretionary Reserve Fund. This will allow the Town to allocate interest earned on any unspent funds back to this reserve for future projects.

Recommended for Approval by Council

Subdivision Agreement - Southampton Landing Phase 2

The vacant lands located east of Railway Street (Highway 21) have been zoned and a draft plan has been approved for residential development. Staff recommended entering into a Subdivision Agreement with Castle Village Development and Seaton Southampton Limited for the Southampton Landing subdivision to enable installation of all infrastructure and transfer of parkland.

Following the recommendation for deferral from Committee of Whole, Staff have been working with the developer to integrate housing options in the subdivision.

Recommended for Approval by Council

Traffic By-law Update

Based on the feedback from the August 9 Committee of Whole meeting, the Traffic By-law was proposed to be changed. This report described the changes that came out of the feedback and the comments from Council. The final By-law will be presented at the September 27, 2021 Council meeting.

The traffic by-law recommendation was amended as follows:

  • remove the recommended speed limit change on Concession 10 between Highway 21 and the Chappell Sideroad
  • the recommended speed limit change on Concession 6 between Highway 21 and Sideroad 13/14 was deferred.

Recommended for Approval by Council

Parking By-law Update

The Parking By-law regulates all parking requirements within the Town of Saugeen Shores. Updates to the By-law are required from time to time. Comments were received from the public after the initial presentation and have been incorporated into this recommendation. The final By-law will be presented at the September 27, 2021 Council meeting.

Recommended for Approval by Council

Southampton Snowmobile Club Agreement

The Report recommended an Agreement with the Southampton Snowmobile Club for a recreational snowmobile trail on Municipal lands, for a period of five years, commencing October 1, 2021 and expiring December 31, 2026.

Recommended for Approval by Council

Biener Bush – 10th Concession Trail Agreement

Staff were approached by Miramichi Farms to construct a trail, at no cost to the municipality, in the Biener Bush along the 10th Concession (aligning the parking lot on 10th Concession with the east side of the planned Woodlands Subdivision). This report is seeking approval to enter into an agreement with the proprietor of Miramichi Farms for the construction of the trail.

Recommended for Approval by Council

Bag Tag/Landfill Financing

Council directed staff to review the options of financing for garbage collection. Through 2020, the Town worked through the Long Term Waste Management Master Plan and presented a Report. Following the Plan, review of the bag tag revenue took place in terms of the future expansion of the landfill. This report is looking for Council’s comments. A proposal will be brought back during the 2022 Budget discussions for the price of bag tags and/or Levy.

Update on Declaration of State of Emergency

The Town of Saugeen Shores declared a state of emergency under the authority of the Emergency Management and Civil Protection Act, in response to the COVID-19 pandemic, on March 24, 2020, and has remained in the declared state. With the impact of the COVID-19 pandemic stabilizing the decision to end the state of emergency was made by the Mayor in consultation with the Saugeen Shores Emergency Control Group, with guidance from Council.

Capital Projects Status Updates

Town Staff have provided a status update on capital projects, which is explained in detail in Appendix A. The capital projects have been identified as either open, closed, or deferred. Town Staff have not identified any capital spending at this time that will have a material negative effect on the Town’s finances.

Operating Financial Results Ending June 30, 2021

The Town of Saugeen Shores operating results through the end of June 30, 2021 are tracking well in line with budget and is forecasted to be in position for a small surplus at year-end. The major variances that contribute to the surplus are supplemental taxation received, unbudgeted government transfers, and positive labour variances.

Municipal Innovation Council Update

The Municipal Innovation Council’s Innovation Officer (Dave Shorey) submitted his resignation notice to the MIC Chair on Thursday, August 26, 2021. Shorey will serve the MIC in the Innovation Officer position until Friday, September 17, 2021. Multiple options are being considered and sourced to provide the support needed to sustain the MIC’s growth and success.

Zero Emission Hydrogen

In a potential partnership with a local energy company (Carlsun), the Saugeen First Nation, Canadian Tire Corporation and Bruce Innovates, an application has been made to the Zero Emission Vehicle Infrastructure Program administered by Natural Resources Canada for funding. If approved, the funding would be considered for the construction of a hydrogen fueling station in Saugeen Shores.

The Zero Emission Vehicle grant application is to support the construction of hydrogen refuelling stations and build one of the first in Ontario here in Saugeen Shores.

 

To learn more, view the Committee of Whole meeting agenda


Council Meeting

Municipal Service Delivery Review

Committee of Whole recommended that Council receive the Current State Assessment Summary for the Municipal Service Delivery Review.

Carried

Lamont Sports Park Phase 2 and Exemption to Municipal Alcohol Policy

Committee of Whole recommended that Council:

  1. Approve the Phase 2 considerations for Lamont Sports Park to be included in the Terms of Reference for the Lamont Sports Park Fundraising Strategy Committee as amended by removing the snack bar/restroom and the machinery storage compound.
  2. Grant a one-time exemption to the Municipal Alcohol Policy, to permit alcohol to be consumed in the Community Complex tiered seating and front lobby for the 2022 CurlON Tankard Championship, February 6-13, 2022.

Carried

Declare the Office of Southampton Ward Councillor Vacant

Councillor John Rich resigned from his office of Southampton Ward Councillor effective September 7, 2021. In accordance with Section 262 (1) of the Municipal Act, if the office of a member of a council becomes vacant under Section 259, Council shall at its next meeting declare the office vacant. Council is required to pass a motion to declare the office vacant.

Carried

Social Athletics of Saugeen Shores, Concert in the Courts

Social Athletics of Saugeen Shores (S.A.S.S.) are seeking approval to host ‘Concert in the Courts’, on September 17 and 18 at the Port Elgin Main Beach. The event includes S.A.S.S.’s wrap-up beach volleyball tournament, ticketed concerts Friday and Saturday night and licensed area. The Grey Bruce Health Unit has reviewed the event’s safety plan and the COVID-19 safety measures in place.

Carried

Award Tender for Playground Equipment

Through a community engagement exercise, four new playground equipment designs have been selected for Nodwell, Pierson, Waterloo and Summerside Parks.

OpenSpace Solutions Inc. was selected to replace Nodwell and Waterloo Parks. New World Park Solutions Inc. was selected to complete Summerside and Pierson Parks. It is anticipated that the playground equipment will be installed late 2021 and spring 2022.

Carried

Striking Committee Report

Striking Committee recommended the following:

  1. That the Terms of Reference for the Lamont Sports Park Fundraising Committee be approved. (Note: The Committee appointments will be made at the September 27 meeting.)
  2. That the following vacancies created due to the resignation of Councillor Rich remain vacant until Council returns to full complement:
  • Bruce Area Solid Waste Recycling,
  • Committee of Adjustment, and
  • Environmental Stewardship Advisory Committee.

Further, the vacancy on the Southampton BIA be filled on a temporary basis with the appointment of Deputy Mayor Matheson.

3. That the following members be appointed to the Bicycle Friendly Community Ad Hoc Committee:

  • Deputy Mayor Matheson, Chair
  • Melissa Doolaar
  • Kim Davison
  • Mary Lou Hills
  • Alysa Shewfelt
  • Greg Thede
  • A member to be appointed by the Saugeen Rail Trail Association
  • The second council member position to remain vacant until Council is at full complement.

Carried

 

To learn more, view the Council meeting agenda.