Citizens or organizations can speak before Town of Saugeen Shores Council as a delegation or through an Open Forum timeslot prior to each Council meeting.

Delegations

A member of the public or group of people wishing to make a presentation to Council can do so as a delegation.

How to speak before Council as a delegation

Please follow these steps to register your delegation for an upcoming Council meeting (we consider requests in the order they are received):

  • Contact the Town Clerk by phone (519-832-2008 x104) or email the Town Clerk at least one week before the meeting
  • State your reason for appearing and the solution or action you are seeking
  • After the Clerk authorizes your delegation, submit a written letter, outline or PowerPoint presentation of your subject no later than 12:00 p.m. (noon) on the Wednesday before your delegation's scheduled meeting. You can submit this through letter, email or memory stick

Delegation schedule

All Delegations appear during Committee of Whole meetings, held on the second and fourth Mondays of each month. Meetings take place in Council Chambers at 600 Tomlinson Dr. in Port Elgin. Please refer to our Council Meetings Calendar for upcoming meeting dates. Delegation presentations usually begin at the start of the Committee of Whole agenda.

Presentation and feedback

Saugeen Shores Council may hear up to three Delegations during a meeting. Presentations are limited to a maximum of 10 minutes regardless of how many people are making the presentation. Please keep your presentation brief and to the point.

Council and staff may ask the Delegation questions after the presentation is finished.

Open Forum timeslot

If you wish to speak to an item that appears on a Council meeting agenda, you have the opportunity to speak to Council in the 15 minutes immediately prior to Delegations.

Each speaker must sign a register and speak for no longer than three minutes. Council and staff may ask you questions after you have finished.